EVERATT’S LLP PRIVACY STATEMENT


Everatt’s LLP (“Everatt’s”) is committed to protecting personal data.  This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights.  It applies to personal data provided to us, both by individuals themselves or by others.  We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated, at the point of collection.

Personal data is any information relating to an identified or identifiable living person.  Everatt’s processes personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose may differ.  

When collecting and using personal data, our policy is to be transparent about why and how we process personal data.  To find out more about our specific processing activities, please go to the relevant sections of this statement.  

Our processing activities

Everatt’s processes personal data about contacts, existing and potential clients and/or individuals associated with them, experts, Counsel, mediators and suppliers on their central database.

The collection of personal data and the addition of that personal data to the database is initiated by an Everatt’s user and will include name, employer name, contact title, address, phone, email and other contact details.   In addition, Everatt’s may collect data from emails (sender name, recipient name, date and time) and calendar (organiser name, participant name, date and time of event) systems concerning interactions between Everatt’s clients and contacts or third parties.  

Use​ ​of​ ​personal​ data

Personal data relating to all clients, contacts, experts, Counsel, mediators and suppliers may be visible to and used by Everatt’s staff to learn more about a client or opportunity they have an interest in, and may be used for the following purposes:

Everatt’s do not sell or otherwise release personal data contained in their database to third parties for the purpose of allowing them to market their products and services.



Data retention

Personal data will be retained on the Everatt’s database for as long as it is necessary for the purposes set out above.  

Security

We take the security of all the data we hold very seriously.  We adhere to recognised security standards.  We have a framework of policies, procedures and training in place covering data protection, confidentiality and security and regularly review the appropriateness of the measures we have in place to keep the data we hold secure.

When and how we share personal data and locations of processing

We will only share personal data with others when we are legally permitted to do so.  When we share data with others, we put contractual arrangements and security mechanisms in place to protect the data and to comply with our data protection, confidentiality and security standards.

In common with other professional service providers, we use third parties located in other countries to help us run our business.  As a result, personal data may be transferred outside the countries where we and our clients are located.  This includes to countries outside the European Union ("EU") and to countries that do not have laws that provide specific protection for personal data.   We have taken steps to ensure all personal data is provided with adequate protection and that all transfers of personal data outside the EU are done lawfully.  Where we transfer personal data outside of the EU to a country not determined by the European Commission as providing an adequate level of protection for personal data, the transfers will be under an agreement which covers the EU requirements for the transfer of personal data outside the EU, such as the European Commission approved standard contractual clauses.  

Third party organisations that provide applications/functionality, data processing or IT services to us

We use third parties to support us in providing our services and to help provide, run and manage our internal IT systems.  For example, providers of information technology, cloud based software as service providers, identity management, website hosting and management, data analysis, data back-up, security, storage services and transcribing.  The servers powering and facilitating that cloud infrastructure are located in secure data centers around the world, and personal data may be stored in any one of them.

Third party organisations that otherwise assist us in providing goods, services or information

Auditors and other professional advisers

Law enforcement or other government and regulatory agencies or to other third parties as required by, and in accordance with, applicable law or regulation

Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, to establish, exercise or defend legal rights.  We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.


Changes to this privacy statement

We recognise that transparency is an ongoing responsibility so we will keep this privacy statement under regular review.

This privacy statement was last updated on 12th May 2018.

Data controller and contact information

The data controller is Everatt’s LLP (the limited liability partnership registered in England under registration no. OC418238, with its registered address at First Floor Offices, 17 St Ann’s Road, Harrow, Middlesex HA1 1JU).

If you have any questions about this privacy statement or how and why we process personal data, please contact us at:

EVERATT’S LLP, First Floor Offices, 17 St Ann’s Road, Harrow, Middlesex HA1 1JU.  
Tel. 020 8424 0088. Fax. 020 8424 0454

Individuals’ rights and how to exercise them

Individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights.  Where we decide how and why personal data is processed, we are a data controller and include further information about the rights that individuals have and how to exercise them below.

Access to personal data

You have a right of access to personal data held by us as a data controller.  This right may be exercised by emailing us at mail@everatts.co.uk. We may charge for a request for access in accordance with applicable law.  We will aim to respond to any requests for information promptly, and in any event within the legally required time limits (currently 40 days).

Amendment of personal data

To update personal data submitted to us, you may email us at mail@everatts.co.uk.

When practically possible, once we are informed that any personal data processed by us is no longer accurate, we will make corrections (where appropriate) based on your updated information.

Withdrawal of consent

Where we process personal data based on consent, individuals have a right to withdraw consent at any time.  We do not generally process personal data based on consent (as we can usually rely on another legal basis).  To withdraw consent to our processing of your personal data please email us at mail@everatts.co.uk or, to stop receiving an email from Everatt’s marketing list, please email us with a request to remove your email address from our database.  

Other data subject rights

This privacy statement is intended to provide information about what personal data we collect about you and how it is used.  As well as rights of access and amendment referred to above, individuals may have other rights in relation to the personal data we hold, such as a right to erasure/deletion, to restrict or object to our processing of personal data and the right to data portability.  Some of these rights will only be available from 25 May 2018.  

If you wish to exercise any of these rights, please send an email to mail@everatts.co.uk.  

Complaints

We hope that you will never need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to mail@everatts.co.uk.  We will look into and respond to any complaints we receive.

You also have the right to lodge a complaint with the Information Commissioner's Office (“ICO”) (the UK data protection regulator).  For further information on your rights and how to complain to the ICO, please refer to the ICO website (www.ico.org.uk).